Privacy policy
Who we are / Contact information
Company: futureDOCTOR GmbH
Address: Stubenbastei 12, 1010 Vienna, Austria
Telephone: +49 89 6282 5737
Email: info@future-doctor.de
futureDOCTOR GmbH takes the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.
The use of our website is generally possible without providing personal data. Insofar as personal data (e.g. name, address or e-mail addresses) is collected on our website, this is always done on a voluntary basis.
We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
Automatic data storage
Nowadays, when you visit websites, certain information is automatically created and stored, including on this website.
When you visit our website as you are doing now, our web server (computer on which this website is stored) automatically saves data such as the IP address of your device, the addresses of the subpages visited, details of your browser (e.g. Chrome, Firefox, Edge,...) and the date and time. We do not use this data and generally do not pass it on, but we cannot rule out the possibility that this data may be viewed in the event of unlawful behaviour.
What personal data we collect and why we collect it
Contact forms
The data that you voluntarily submit to us via our contact form will be used to send you our free information packs by post. Without the collection of your personal data (e.g. name and address) it would not be possible to send you the documents by post. We therefore only use your personal data to process the services offered on this website. If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. By ordering the information pack, you also agree that we, futureDOCTOR GmbH, may use your data for future advertising purposes (e.g. advertising for information events), including advertising by post. If you do not request the information pack by post, but only in digital form, it will be sent by e-mail and, if necessary, by WhatsApp.
We do not pass on your personal data that you send us via our contact form, including your address and e-mail address, to third parties without your express consent, which you can revoke at any time. Excluded from this are our service partners who require the transmission of data for order processing (e.g. the shipping company commissioned with the delivery and our partner companies). In these cases, however, the scope of the data transmitted is limited to the minimum required.
How long we store your data
Your personal data will be stored by us for 2 years. If you wish, we can delete your data immediately at any time.
If we are obliged to store data for a longer period of time in accordance with Article 6 (1) sentence 1 lit. c) GDPR due to tax and commercial law storage and documentation obligations (from HGB, StGB or AO), if we have an overriding legitimate interest in storing data beyond this period or if you have consented to storage beyond this period in accordance with Article 6 (1) sentence 1 lit. a) GDPR, these periods shall apply.
What rights you have to your data
If you send us enquiries via contact forms, you can request an export of your personal data from us, including all data that you have provided to us. In addition, you can request the deletion of all personal data that we have stored about you. This does not include data that we are required to retain for administrative, legal or security purposes.
Where we send your data
We do not pass on your personal data that you send us via our contact form, including your address and e-mail address, to third parties without your express consent, which you can revoke at any time. Excluded from this are our service partners who require the transmission of data for order processing (e.g. the shipping company commissioned with the delivery and our partner companies). In these cases, however, the scope of the data transmitted is limited to the minimum required.
Further information on the transfer of data to third parties
We also commission service providers if this is necessary for the provision of the respective service. All commissioned service providers are contractually obliged to treat your data confidentially and to process it exclusively within the scope of our order. We use the following service providers:
Zoom Video Communications, Inc. (USA, Standard Contractual Clauses (SCC) concluded): For Zoom video counselling or get-to-know-you events
WhatsApp Ireland Limited: Communication channel between our applicants and our Student Officers or Student Counsellors.
- JustCall from SaasLabs Inc (USA, Standard Contractual Clauses (SCC) concluded): VOIP (Voice-Over-IP) telecommunication
HubSpot Inc. (USA, Standard Contractual Clauses (SCC) concluded): Management tool for customer relations (CRM)
Newsletter privacy policy
When you register for our newsletter, you submit the above personal data and give us the right to contact you by e-mail newsletter. We use the data stored when you register for the newsletter exclusively for our newsletter.
If you unsubscribe from the newsletter - you will find the link to do so at the bottom of every newsletter - we will delete all data stored when you subscribed to the newsletter. We use Hubspot for our newsletter service. You can find information about Hubspot below.
Cookies
Our website uses so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies are used to make our website more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your end device until you delete them. These cookies enable us to recognise your browser on your next visit.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
We use Google Analytics from Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) on this website to statistically analyse visitor data. Google Analytics uses targeted cookies for this purpose.
Analysis services
Google Analytics
This website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics uses so-called "cookies". These are text files that are stored on your computer and enable your use of the website to be analysed. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.
Google Analytics cookies are stored on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.
IP anonymisation
We have activated the IP anonymisation function on this website. This means that your IP address will be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
Browser plugin
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Objection to data collection
If you activated Google Analytics when you first visited our website, you can still prevent Google Analytics from collecting your data at any time by deactivating Google Analytics in the privacy settings: [borlabs-cookie type="btn-cookie-preference" title="Change privacy settings" element="link"/].
You can find more information on how Google Analytics handles user data in Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.
Demographic characteristics in Google Analytics
This website uses the "demographic characteristics" function of Google Analytics. This allows reports to be created that contain statements about the age, gender and interests of visitors to the site. This data comes from interest-based advertising from Google and visitor data from third-party providers. This data cannot be assigned to a specific person. You can deactivate this function at any time via the ad settings in your Google account or generally prohibit the collection of your data by Google Analytics as described in the section "Objection to data collection".
Google AdWords and Google Conversion Tracking
This website uses Google AdWords. AdWords is an online advertising programme of Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States ("Google").
As part of Google AdWords, we use what is known as conversion tracking. When you click on an advert placed by Google, a cookie is set for conversion tracking. Cookies are small text files that the Internet browser stores on the user's computer. These cookies lose their validity after 30 days and are not used to personally identify the user. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognise that the user clicked on the ad and was redirected to this page.
Each Google AdWords customer receives a different cookie. The cookies cannot be tracked via the websites of AdWords customers. The information collected using the conversion cookie is used to generate conversion statistics for AdWords customers who have opted for conversion tracking. Customers are told the total number of users who clicked on their advert and were redirected to a page with a conversion tracking tag. However, they do not receive any information that can be used to personally identify users. If you do not wish to participate in tracking, you can object to this use by easily deactivating the Google Conversion Tracking cookie via your Internet browser under user settings. You will then not be included in the conversion tracking statistics.
"Conversion cookies" are stored on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.
You can find more information about Google AdWords and Google Conversion Tracking in Google's privacy policy: https://www.google.de/intl/de/policies/privacy/.
You can find out how Google uses data from websites or apps on or in which Google services are used here: https://policies.google.com/technologies/partner-sites?hl=de
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
Server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are
- Browser type/ browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
This data cannot be assigned to specific persons. This data is not merged with other data sources. We reserve the right to check this data retrospectively if we become aware of specific indications of unlawful use.
Google Fonts privacy policy
We use Google Fonts from Google Inc (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) on our website. Google Fonts are used without authentication and no cookies are sent to the Google Fonts API. If you have an account with Google, none of your Google account data will be transmitted to Google when you use Google Fonts. Google only records the use of CSS and the fonts used and stores this data securely. You can find out more about these and other questions at https://developers.google.com/fonts/faq.
You can find out which data is collected by Google and what this data is used for at https://www.google.com/intl/de/policies/privacy/ read more.
YouTube privacy policy
We use the video service YouTube, YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA, on this website.
By accessing pages of our website that have integrated YouTube videos, data is transmitted to YouTube, stored and analysed.
If you have a YouTube account and are logged in, this data will be assigned to your personal account and the data stored in it.
You can find out which data is collected by Google and what this data is used for at https://www.google.com/intl/de/policies/privacy/ read more.
Facebook Pixel for the creation of Custom Audiences
The so-called "Facebook pixel" of the social network Facebook, which is operated by Facebook Ireland Limited, 4 Grand Canal Quare, Dublin 2, Ireland ("Facebook"), is used within our online offering.
If a user clicks on an advert placed by us that is displayed on Facebook, an addition is added to the URL of our linked page by Facebook Pixel. If our site allows the sharing of data with Facebook via pixels, this URL parameter is written to the user's browser via a cookie, which our linked site sets itself. This cookie is then read by Facebook Pixel and enables the data to be forwarded to Facebook. In addition, the hashed and thus encrypted e-mail address of the user is transferred to Facebook after the purchase is completed. With the help of the Facebook pixel, Facebook is able to determine the visitors of our online offer as a target group for the display of adverts (so-called "Facebook ads"). Accordingly, we use the Facebook pixel to display the Facebook ads placed by us only to those Facebook users who have also shown an interest in our online offering or who have certain characteristics (e.g. interests in certain topics or products determined on the basis of the websites visited), which we transmit to Facebook (so-called "custom audiences"). With the help of the Facebook pixel, we also want to ensure that our Facebook ads correspond to the potential interest of users and are not annoying. This also allows us to analyse the effectiveness of Facebook ads for statistical and market research purposes by tracking whether users were redirected to our website after clicking on a Facebook ad (known as "conversion").
The data collected is anonymous to us, so it does not allow us to draw any conclusions about the identity of the user. However, the data is stored and processed by Facebook so that a connection to the respective user profile is possible and Facebook can use the data for its own advertising purposes in accordance with the Facebook Data Usage Policy (https://www.facebook.com/about/privacy/). The data can enable Facebook and its partners to place adverts on and off Facebook.
The data processing associated with the use of Facebook Pixel is carried out on the basis of our overriding legitimate interest in the evaluation, optimisation and economic operation of our online offering and our advertising measures in accordance with Art. 6 para. 1 lit. f GDPR.
The information generated by Facebook is generally transmitted to a Facebook server and stored there; this may also involve transmission to the servers of Facebook Inc. in the USA. Facebook Inc., based in the USA, is certified for the US-European data protection agreement "Privacy Shield", which guarantees compliance with the level of data protection applicable in the EU.
Facebook Conversions
Within our online offering, we use so-called "Facebook conversions" of the social network Facebook, which is operated by Facebook Ireland Limited, 4 Grand Canal Quare, Dublin 2, Ireland ("Facebook"). If explicit consent is given, this allows the behaviour of users to be tracked after they have seen or clicked on an advertisement on Facebook. This process is used to evaluate the effectiveness of Facebook ads for statistical and market research purposes and can help to optimise advertising measures. The data collected is generally anonymous for futuredoctor. Only the hashed, and therefore encrypted, email address and a browser ID cookie are transferred to Facebook to enable optimised measurement of the advertising campaigns. The data is stored and processed by Facebook so that a connection to the respective user profile is possible and Facebook can use the data for its own advertising purposes in accordance with the Facebook Data Usage Policy (https://www.facebook.com/about/privacy/). The data can enable Facebook and its partners to place adverts on and off Facebook. The data processing associated with the use of Facebook conversions is carried out expressly on the basis of consent in accordance with Art. 6 para. 1 lit. a) GDPR. The information generated by Facebook is usually transmitted to a Facebook server and stored there; this may also involve transmission to the servers of Facebook Inc. in the USA.
TikTok
We use the so-called "TikTok pixel" from the provider TikTok (for EU: TikTok Information Technologies UK Limited, Aviation House, 125 Kingsway Holborn, London, WC2B 6NH) on this website. This is a code that we have implemented on our website. With the help of this code, if you have given your express consent, a connection is established with the TikTok servers when you visit our website in order to track your behaviour on our website. For example, if you purchase a product on our website, the TikTok pixel is triggered and stores your actions on our website in one or more cookies. You have the option to revoke your consent at any time with effect for the future. There are no costs for this other than the basic rates.
Personal data such as your IP address and your email address, as well as other information such as device ID, device type and operating system may also be transmitted to TikTok. TikTok uses email or other login or device information to identify the users of our website and assign their actions to a TikTok user account.
TikTok uses this data to display targeted and personalised advertising to its users and to create interest-based user profiles. The data collected is anonymous and cannot be viewed by us and is only used by us to measure the effectiveness of adverts.
In principle, your data will be processed within the EU or the EEA. A corresponding data protection agreement has been concluded with TikTok for this purpose. If personal data is transferred to countries outside the EU or the EEA, this is done within the framework of the Commission's model contracts for the transfer of personal data to third countries (i.e. standard contractual clauses).
You can find TikTok's privacy policy here: https://www.tiktok.com/legal/new-privacy-policy?lang=de-DE
You can manage your personal settings for personalised retargeting / remarketing / referral advertising at the bottom of the website or directly here on Cookies Settings click.
LinkedIn Insight Tag
We use the website analysis function LinkedIn Insight Tag from LinkedIn Ireland Unlimited Company (Wilton Plaza, Wilton Place, Dublin 2 Ireland; "LinkedIn"). The LinkedIn Insight tag enables the collection of data from your visit to our website, including URL, referrer URL, IP address, device and browser characteristics (user agent) and timestamp. The IP addresses are truncated or hashed. LinkedIn does not share any personal data with us, but uses the data collected on our website for reports (in which you are not identified) about website visitors and ad performance. LinkedIn also provides retargeting for website visitors on LinkedIn so that we can use this data to display targeted adverts outside our website without identifying you. LinkedIn also uses data that does not identify you to improve the relevance of adverts and reach members across devices. If you do not want this, you can opt out of retargeting here object to this. Further information on data protection in connection with LinkedIn can be found here. The use of the LinkedIn Insight Tag and the associated tracking is based on your consent. You can revoke this consent at any time with effect for the future as described in point 2.
Microsoft Bing Ads
We use conversion tracking from Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA on our website. Microsoft Bing Ads stores a cookie on your computer if you have reached our website via a Microsoft Bing advert. In this way, Microsoft Bing and we can recognise that someone has clicked on an ad, has been redirected to our website and has reached a predetermined target page (conversion page). We only learn the total number of users who clicked on a Bing advert and were then forwarded to the conversion page. No personal information about the identity of the user is disclosed.
If you do not want information about your behaviour to be used by Microsoft as explained above, you can reject the setting of a cookie required for this - for example, by using a browser setting that generally deactivates the automatic setting of cookies. You can also prevent the collection of data generated by the cookie and related to your use of the website and the processing of this data by Microsoft by clicking on the following link: https://account.microsoft.com/privacy/ad-settings/signedout?lang=de-DE declare your objection. Further information on data protection and the cookies used by Microsoft and Bing Ads can be found on the Microsoft website at https://privacy.microsoft.com/de-de/privacystatement
Bing Universal Event Tracking (UET)
Data is collected and stored on our website using Bing Ads technologies, from which user profiles are created using pseudonyms. This is a service provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. This service enables us to track the activities of users on our website if they have reached our website via adverts from Bing Ads. If you reach our website via such an advert, a cookie is placed on your computer. A Bing UET tag is integrated on our website. This is a code that is used in conjunction with the cookie to store some non-personal data about the use of the website. This includes, among other things, the time spent on the website, which areas of the website were accessed and which ad the user used to access the website. Information about your identity is not recorded.
The information collected is transferred to Microsoft servers in the USA and stored there for a maximum of 180 days. You can prevent the collection of data generated by the cookie and related to your use of the website as well as the processing of this data by deactivating the setting of cookies. This may limit the functionality of the website under certain circumstances.
In addition, Microsoft may be able to track your usage behaviour across several of your electronic devices through so-called cross-device tracking and is therefore able to display personalised advertising on or in Microsoft websites and apps. You can monitor this behaviour at http://choice.microsoft.com/de-de/opt-out deactivate.
You can find more information about Bing's analytics services on the Bing Ads website ( https://help.bingads.microsoft.com/#apex/3/de/53056/2 ). You can find more information on data protection at Microsoft and Bing in Microsoft's privacy policy ( https://privacy.microsoft.com/de-de/privacystatement).
Vimeo
Our website uses plugins from the video portal Vimeo. The provider is Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA.
When you visit one of our pages equipped with a Vimeo plugin, a connection to the Vimeo servers is established. The Vimeo server is informed which of our pages you have visited. Vimeo also obtains your IP address. This also applies if you are not logged in to Vimeo or do not have a Vimeo account. The information collected by Vimeo is transmitted to the Vimeo server in the USA.
If you are logged into your Vimeo account, you enable Vimeo to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your Vimeo account.
Further information on the handling of user data can be found in Vimeo's privacy policy at: https://vimeo.com/privacy.
Microsoft Clarity
We use Microsoft Clarity on our website. This is a web analysis service provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052 USA, hereinafter referred to as "Microsoft".
Through certification in accordance with the EU-US Privacy Shield
https://www.privacyshield.gov/participant?id=a2zt0000000KzNaAAK
Microsoft guarantees that the data protection requirements of the EU are also complied with when processing data in the USA.
The Microsoft Clarity service is used to analyse the usage behaviour of our website. The legal basis is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in the analysis, optimisation and economic operation of our website.
Usage and user-related information, such as IP address, location, time or frequency of visits to our website, is transferred to a Microsoft server in the USA and stored there. However, we use Microsoft Clarity with the so-called anonymisation function. This function allows Microsoft to truncate the IP address within the EU or EEA.
The data collected in this way is in turn used by Microsoft to provide us with an evaluation of the visit to our website and the usage activities there. This data can also be used to provide other services related to the use of our website and the use of the Internet.
SSL encryption
The website operators use SSL encryption to protect your transmitted data in the best possible way. You can recognise such encrypted connections by the prefix "https://" in the page link in the address bar of your browser. Unencrypted pages are identified by "http://".
Thanks to SSL encryption, none of the data you transmit to this website - for example when making enquiries or logging in - can be read by third parties.
Embedded content from other websites
Posts on this website may contain embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves exactly as if the visitor had visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking services and record your interaction with this embedded content, including your interaction with the embedded content if you have an account and are logged in to this website.
HubSpot
We use HubSpot for our online marketing activities on this website. HubSpot is a software company from the USA with a branch in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Phone: +353 1 5187500.
This is an integrated software solution with which we cover various aspects of our online marketing. These include, among others:
Email marketing (newsletters and automated mailings, e.g. to provide downloads), social media publishing & reporting, reporting (e.g. traffic sources, hits, etc. ...), contact management (e.g. user segmentation & CRM), landing pages and contact forms.
Our registration service allows visitors to our website to learn more about our company, download content and provide their contact information and other demographic information. This information and the content of our website is stored on the servers of our software partner HubSpot. It can be used by us to contact visitors to our website and to determine which of our company's services are of interest to them. All information we collect is subject to this privacy policy. We use all information collected exclusively to optimise our marketing measures.
Furthermore, to improve the user experience on our website, we use HubSpot's live chat service "Messages" (round chat icon at the bottom right of the screen) to send and receive messages on some subpages. If you consent to and use this function, the following data will be transmitted to HubSpot's servers:
- Content of all sent and received chat messages
- Context information (e.g. page on which the chat was used)
- Optional: E-mail address of the user (if provided by the user via the chat function)
The legal basis for the use of Hubspot's services is Art. 6 I f GDPR - legitimate interest. Our legitimate interest in the use of this service is the optimisation of our marketing measures and the improvement of our service quality on the website.
HubSpot is certified under the terms of the "EU - U.S. Privacy Shield Framework" and is subject to TRUSTe's Privacy Seal and the "U.S. - Swiss Safe Harbor" Framework.
More information about the Data protection provisions of HubSpot
More information from HubSpot with regard to EU data protection regulations
You can find more information about the cookies used by HubSpot here here & here
If you generally do not want HubSpot to collect data, you can prevent the storage of cookies at any time by changing your browser settings accordingly.
Trustpilot
We use the review portal Trustpilot to publish reviews from our customers. For this purpose, we pass on your e-mail address, first name and an internal booking number to Trustpilot A/S, Trommesalen 5, 3. sal, 1614 Copenhagen (Denmark).
Your participation is of course voluntary. After submission, your reviews will be published on Trustpilot's website and possible partners in accordance with Trustpilot's guidelines. Reviews can also be published in Google search results. However, this does not give you the right to publication.
The legal basis for the processing is your consent (Art. 6 GDPR para. 1 lit. a.). Your rights as a data subject remain unaffected, including the right to withdraw your consent. Completed processes remain unaffected by future objections.
All details and data protection conditions of the provider Trustpilot are published at https://de.legal.trustpilot.com/for-reviewers/end-user-privacy-terms and https://de.legal.trustpilot.com/for-reviewers/terms-of-use-for-consumers.
ClickCease
On our website we also use the "ClickCease" service of Karniboo Technologies Limited, Elifelet St. 26, 66080 Tel Aviv, Israel.
The service is used to analyse and prevent click fraud in relation to our advertisements placed on Google. Click fraud occurs when clicks on adverts are generated by automated tools or multiple clicks on adverts are presumably not due to genuine user interest. Clickcease searches this data for conspicuous behaviour and, if necessary, transmits suspicious data to Google in order to protect us from click fraud.
During the analysis by ClickCease, cookies are stored on your end device and the following personal data is collected and stored when you click on adverts:
- Browser type/browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
During this process, it is possible that the data collected will be processed and stored outside the European Union.
If conspicuous behaviour is detected by the service and there is a suspicion of click fraud, this data may be transmitted by the provider of the service to Google (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland). It may be possible for the data to be transferred to the USA.
The legal basis for the use of the ClickCease service is Art. 6 para. 1 lit. f GDPR. There is a legitimate interest in protecting against click fraud and preventing financial damage caused by click fraud. If a corresponding consent has been requested, the data processing takes place exclusively on the basis of the consent (Art. 6 para. 1 sentence 1 lit. a GDPR); this can be revoked at any time with effect for the future.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
Further information on data protection at ClickCease can be found at: https://www.clickcease.com/privacy.html and https://www.clickcease.com/tos.html.
Privacy policy in accordance with Article 13 GDPR for applicants
I. Name and address of the person responsible
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is
futureDOCTOR GmbH
Stubenbastei 12
AT-1010 Vienna
Managing Directors: MUDr Andreas Zehetner & MUDr Amandeep Grewal
For the purpose of arranging study places and support in the context of placing orders for the placement of study places, we process them in accordance with the provisions of data protection law as follows:
II. Contact by interested parties, information documents
- Description and scope of data processing
We collect the following data for the purpose of processing enquiries from interested parties and providing information:
- Title, first name, surname, address
- E-mail address, telephone number
- Date of birth
- Purpose of the processing
The data is collected and processed for the purpose of responding to your enquiry and providing you with the requested information.
- Legal basis for the processing
The permissibility of collecting personal data from interested parties is generally based on Article 6(1)(f) of the General Data Protection Regulation (GDPR) until a contract is concluded. A pre-contractual obligation arises at the latest when the order form is issued, so that Article 6(1)(b) GDPR is then also applicable.
- Duration of storage
Your personal data will be stored by us for 2 years. If you wish, we can delete your data immediately at any time.
If we are obliged to store data for a longer period of time in accordance with Article 6 (1) sentence 1 lit. c) GDPR due to tax and commercial law storage and documentation obligations (from HGB, StGB or AO), if we have an overriding legitimate interest in storing data beyond this period or if you have consented to storage beyond this period in accordance with Article 6 (1) sentence 1 lit. a) GDPR, these periods shall apply.
- Disclosure of data to third parties
Your personal data will not be passed on to third parties other than those named below for the purposes listed. For the purpose of responding to enquiries, we reserve the right to forward the information you have provided to a service company. The forwarded data may only be used by this company for the stated purposes.
III. Application phase
- Description and scope of data processing
We collect the following data for the purpose of organising your application to the universities:
- Title, first name, surname, address
- E-mail address, telephone number
- Name at birth, date of birth, place of birth
- Citizenship, gender, relationship status
- Passport number, main residence
- Name, address and year of graduation from secondary school
- If available: Degree programmes not completed incl. name of university, field of study, duration and completed diploma
- Name and maiden name of your mother and father
- High school diploma, birth certificate, medical examination and passport copies with passport photos
- Purpose of the processing
The data is collected and processed for the purpose of applications to universities in fulfilment of contractual obligations.
- Legal basis for the processing
The permissibility of collecting personal data in connection with the application is based on Article 6(1)(b) GDPR. In this respect, we are acting in fulfilment of our contractual obligation.
- Duration of storage
Your personal data will be stored by us for as long as you are enrolled at the university. If you wish, we can delete your data immediately at any time.
If we are obliged to store data for a longer period of time in accordance with Article 6 (1) sentence 1 lit. c) GDPR due to tax and commercial law storage and documentation obligations (from HGB, StGB or AO), if we have an overriding legitimate interest in storing data beyond this period or if you have consented to storage beyond this period in accordance with Article 6 (1) sentence 1 lit. a) GDPR, these periods are decisive.
- Disclosure of data to third parties
Your personal data will not be passed on to third parties other than those named below for the purposes listed.
Your personal data will be passed on to third parties who are directly involved in the application process: Among others, to the translator, the notary, ministries of education, companies and persons who directly support us in the process of finding a study place and the respective university to which you wish to apply.
IV. Supervision during the first semesters
- Description and scope of data processing
If you are admitted to study at one of the universities, we collect the following data for the purpose of support in accordance with the contractual obligations:
- Title, first name, surname, address
- E-mail address, telephone number
- Date of birth, first name and surname of parents
- Legal basis for the processing
The permissibility of collecting personal data in connection with the application is based on Article 6(1)(b) GDPR. In this respect, we are acting in fulfilment of our contractual obligation.
- Duration of storage
Your personal data will be stored by us for as long as you are enrolled at the university. If you wish, we can delete your data immediately at any time.
- Disclosure of data to third parties
Your data will not be passed on to third parties during your studies without your consent.
V. Rights of data subjects
You have the right to revoke your consent in accordance with Article 7 (3) GDPR, to request information about the data processed by us in accordance with Article 15 GDPR, the authorisation of your stored data records in accordance with Article 16 GDPR and the deletion of your personal data in accordance with Article 17 GDPR. You also have the right to restriction of processing in accordance with Article 18 GDPR, a notification in connection with the authorisation or deletion of personal data or the restriction of processing in accordance with Article 18 GDPR and the right to data portability in accordance with Article 20 GDPR. You can also lodge a complaint with a supervisory authority in accordance with Article 77 GDPR.
VI. Right of objection
If your personal data is processed on the basis of legitimate interests in accordance with Article 6 (1) (f) GDPR, you have the right to object to the processing of your personal data in accordance with Article 21 GDPR, provided that there are reasons for this arising from your particular situation. If you wish to exercise your right to object, please contact the controller at the address given above.
Charles University
An (almost) guaranteed place at university
An (almost) guaranteed place at university
